Introduction
At Chalet View Lodge, we aim to provide a stunning and versatile setting for your special day. To ensure the smooth operation of event setups and maintain the beauty of our venue, we have established specific guidelines for floral decorations. Please review the following policy carefully.
Repurposing Floral Decorations
- Arch Repurposing: Clients wishing to repurpose floral arches for multiple event phases (e.g., ceremony to reception) must ensure that the arches are provided by a professional florist or a reputable rental company. The client's florist is solely responsible for the safe transport, setup, and securing of the arches at the new location. Please note that arches provided by CVL are stationary and cannot be moved once installed.
- CVL Staff Involvement: CVL staff members are not permitted to move or repurpose any floral arrangements. All responsibilities regarding the adjustment or movement of floral decorations lie with the client's hired florists or event decorators.
Hanging Floral Installations
- Floral Chandeliers: The weight limit for any floral chandelier is strictly capped at 100 pounds, with a maximum diameter of 6 feet.
- Other Hanging Structures: Installation of any hanging structures other than standard floral chandeliers requires prior written approval from Chalet View Lodge. Clients must submit detailed plans and specifications for review at least 30 days before the event date.
Floral Setup and Takedown Schedule
- Delivery and Setup: Third-party rental items, personal items, and floral arrangements can be delivered to Chalet View Lodge between 12:00 PM and 9:00 PM the day prior to the event. Setup of these items may not commence outside these hours without prior approval from Lodge management.
- Event Day Access: On the day of the event, clients and their vendors have access to designated event areas from 7:00 AM. All setups should be completed per the agreed-upon schedule to ensure a seamless start to the event.
- Post-Event Access and Cleanup: Access to event areas is available until 1:00 PM the day following the event for cleanup and retrieval of items. Chalet View Lodge is not responsible for any items left on the property after this time.
Compliance and Liability
- Vendor Compliance: All florists and event decorators must comply with the terms set forth in this policy. It is the client's responsibility to inform their vendors of CVL's floral and decoration policies.
- Liability: CVL will not be liable for any damage or loss of property concerning third-party floral arrangements and decorations. Clients are encouraged to work with their vendors to secure appropriate insurance for high-value items.
Agreement
Adherence to this floral policy is mandatory for all events hosted at Chalet View Lodge. By choosing our venue, clients agree to these terms and ensure that their vendors are fully informed and compliant with these guidelines.